How do I get to the application screen in Gateway?
As an authorized user of the Indiana Gateway for Government Units, users will have a username and password that will allow access the program. The username is the e-mail address on file with the Department of Local Government Finance (DLGF). The DLGF will assign an initial password, which should be then be changed by the owner to something unique and confidential. Users are responsible for all information entered into Gateway under the authorized user’s username and password. Users without a Gateway account may contact gateway@dlgf.in.gov to register.
Web Address (URL):
https://gateway.ifionline.org/login.aspx
To access Gateway, open Firefox or Google Chrome and type https://gateway.ifionline.org/login.aspx into the browser, and then hit “Enter” on a standard keyboard.
Gateway works best using Firefox or Google Chrome. Internet Explorer is not a supported browser.
The first page users will see is the login page. Users may enter their username, which is typically the user’s email address, and account password before clicking “Log In.”
For forgotten passwords, click the “Forgot your password?” link. Users will be prompted to enter their username/email address.
Upon entering a username and clicking “Submit,” a new password will be emailed to the email address on file.
Accessing the Data Entry - CNAV And Form 22 (DECAF) application
General Information regarding DECAF and its purpose.
After signing in, the user will be asked to select an application. Some of the options include the Budgets, Debt Management, and the Other Post-Employment Benefits modules. Choose the “DECAF” option to proceed.
Each of the Gateway applications enables a local unit to submit its required forms, reports, or files to the appropriate state agency, which currently include DLGF (Department of Local Government Finance), SBOA (State Board of Accounts), IEERB (Indiana Education Employment Relations Board) and IGC (Indiana Gaming Commission). If questions arise about a certain agency’s form, reports, or files, please submit requests to the appropriate agency.
Select County from List
Once DECAF has been selected, users may select their county from the list provided. Note: Reporting year 2020 will report for Pay Year 2021 for CNAV, and Pay Year 2020 for Form 22 distributions.
Manage County Functions
Once the county is selected, users will be directed to a Manage County Functions screen. At this point, users may select between “Manage Units & Distributions,” which is largely associated with Form 22 data entry, or “Manage CNAV.” The remainder of this guide will proceed with instructions related to the CNAV portion of DECAF.
Please note that users will still use the “Manage Units & Distributions” section to add or remove funds for a taxing unit.
Add and Edit Funds
Users may add and delete funds for units within the county using the Manage Units and Distributions page.
Please note that the text below the “Manage Units and Distributions” button relates to Form 22 functionality.
After selecting “Manage Units and Distributions,” users may click the Unit Name hyperlink to update the list of funds applicable to a taxing unit.
To see a list of funds associated with the unit, users may select “Manage Funds.”
To add a fund, select the fund code and name from the drop-down list at the bottom of the table. After selecting the new fund, click the “Add” button to see the fund on the list.
To delete a fund, simply click the “Remove” button to the right of a fund. Users will be prompted to verify that they want to remove the fund.
Note:
• Any changes to the fund list made on the “Manage Funds” page will impact the fund list on the CNAV side of the application.
• Fund Status cannot be changed for Form 22 data. Funds available are based on the certified funds for the selected pay year. Contact gateway@dlgf.in.gov for any issues concerning funds currently configured.
To proceed with CNAV data entry, users should return to the Manage County Function using the “Manage County” breadcrumb.
After clicking on the “Manage County” breadcrumb, users can now select the “Manage CNAV” option and continue with the process.
Manage CNAV
Step 2: District/Fund Selection
In Step 2, users may establish or view the relationships between taxing districts and units/funds.
- The units are color-coded as a visual cue so that users are aware that units and their applicable funds are associated with the taxing districts.
Color Codes:
•
Blue: Taxing District is selected
•
Green: All funds from Taxing Unit are associated with the Taxing District
•
Yellow: Some, but not all, funds from the Taxing Unit are associated with the Taxing District
•
Red: No Funds from the Taxing Unit are associated with the Taxing District
Establish Taxing District to Unit/Fund Connections
Users will begin by selecting a taxing district in the box on the left side of the Step Two Screen. When the taxing district is selected, the taxing units in the box on the right side of the screen will become color-coded based on taxing districts and unit/fund relationships that are already established. Please note that taxing district to unit/fund relationships from the prior year’s certified budget data are in place by default; these relationships may be overwritten by the CNAV2 upload. Furthermore, it is imperative that users review the relationships carried forward from the prior year before certifying AVs.
After selecting the relevant taxing district, users should associate funds with that district.
- This can be completed by double clicking the taxing unit under the "Select Taxing Unit" section which will allow a pop up similar to the image below. By checking the box next to a fund, the fund is now applicable to the selected taxing district. Please click “Save” to record any changes.
Step 3: Review Connections
After completing Step Two, users will proceed to Step Three, where relationships between Taxing Districts and Units/Funds may be reviewed at the Unit level. The goal during this review process is to ensure all funds, with few exceptions, are associated with a taxing district. The user can edit associations by going back to Step Two in the process and associating those funds.
- User will know which Taxing Unit and Funds are not associated if a RED color
indicator in the column appears.
Step 1 - Assessed Value (AV) Entry
Entering Assessed Values
After selecting the “Manage CNAV” button, use the “Upload” feature, which will allow users to populate the fields automatically.
- The user can make manual edits to the data in the user interface after the files have been uploaded/processed by selecting the pencil under the "edit" column associated with the Taxing district.
Upload CNAV1, CNAV2, TAXCNAV, and TAXADJ text files to CNAV
The DECAF application supports flat file uploads from users to populate Step 1 and Step 2.
- Uploading the CNAV1 file will provide a list of taxing districts, comprised of the taxing district codes and names
- Uploading the CNAV2 file will populate the relationships between funds and taxing districts.
- Uploading the TAXCNAV file will populate the assessed values in the DECAF application. While the end user will see the assessed value information populated on the screen by tax district, the TAXCNAV file contains the assessed value information at the individual parcel level.
- Uploading the TAXADJ file will work in tandem with the TAXCNAV file to arrive at the net assessed values for the tax districts. The TAXADJ file contains a list of exemptions and deductions and their respective amounts, associated with each parcel in the TAXCNAV file. Additionally, the TAXADJ file provides information regarding Annexation AV, Withholding AV, and TIF Pass-through AV.
All users must upload CNAV1, CNAV2, TAXCNAV and TAXADJ data through the “Upload” feature by simply selecting the “Upload” button at the top of page.
Once users select the “Upload” button, the CNAV1, CNAV2, TAXCNAV and TAXADJ text files may be uploaded. When all four files have been uploaded and are viewable, please select the "Process" Button.
Please note that the CNAV1, CNAV2, TAXCNAV and TAXADJ files must follow specifications provided to the tax and billing software vendors by the DLGF. Using a file that was not produced by a certified tax and billing system will likely result in an upload error.
- For questions on how to generate the CNAV1, CNAV2, TAXCNAV and TAXADJ files, please contact the county’s tax & billing software vendor.
Step 4: Conservancy Assessed Values
In Step 4, users will be able to update and edit Conservancy Assessed Values associated with the county by selecting the “Edit” link located in the table, as shown below.
- Please note that the four files uploaded as part of Step 1 do not contain information pertaining to Conservancy AVs; rather, users will need to manually update the Conservancy AVs in Step 4.
Once the "Edit" option has been selected, users will be able to enter a gross AV under the Conservancy Gross AV field and then, click "Update" to save that value or "Cancel" to cancel out of the field:
Step 5: AV Changes
In Step 5, users will be asked to account for variations of more than 10% in AV from the previous cycle that the county reported during the prior summer to the cycle that the county is reporting on for the upcoming year (e.g., 2019 Pay 2020 to 2020 Pay 2021) .
Districts which require review will be displayed in red under the "District - Changes" column. Officials will need to click the blue pen icon under the "Edit" column in order to update.
1. Next, users will need to select the appropriate category that describes the change under the "AV% Change Categories" column.
2. Finally, users will enter an explanation for the change in AV in the "Explanation" column.
3. After the category has been selected and an explanation entered, users will click the check mark icon under the "Edit" column to save. If both a category has been selected and an explanation entered, the color of the district name will change from red to black.
Submission: CNAV Submission
As is the case with other DLGF forms, the Form Signature fields are completed by the DECAF Submitter using the four digit PIN supplied during the account creation. This final step must be completed in order for the CNAVs to count as officially submitted to the DLGF.
Users who do not have their four digit PIN may contact gateway@dlgf.in.gov to receive a PIN reminder to the email address on file.
Questions about the DECAF application and CNAV may be directed to the Gateway support team at (317) 234-4480 or gateway@dlgf.in.gov.
For CNAV-related questions outside of data entry into Gateway, please contact your budget field representative.
